Thank you for your interest in submitting an abstract to present at the International Cities Town Centres and Communities Society (ICTC Society) conference “ICTC2007 – Cities on the Edge”. Please read these Guidelines thoroughly before submitting your abstract. This document also contains information on how to submit your abstract using an abstract template, various audiovisual requirements, registration and what to do once you get to the Conference.

Rob Henshaw
CEO
ICTC Society

Abstract Submission Form & Abstract: (DUE 24 November, 2006)

Please download a copy of the Abstract Template from the links below and save it as a word document (.doc). Then simply highlight each line/text and replace with your abstract text.  The document should be named as described in the "Format of Your Abstract" section below.  e.g. SMITH, Peter.doc

Dowload the Abstract Submission Form from the links below and save as a word document (.doc) and click onto each section to enter all information requested.  If you are not able to download the documents, please contact the ICTC Society to arrange for the documents to be sent to you by email.  This document should be named as described in the "Format of Your Abstract" section below but add the words Submission Form after your name. e.g. SMITH, Peter Submission Form.doc

Send both documents together as attachments by email to by email to krys@ictcsociety.org 

	Click here to download the Abstract Template
	Click here to download the Abstract Submission Form

Format of Your Abstract:

To assist you with preparing your abstract, save the Abstract Template as an MS word file and name it as follows:

• Your SURNAME, firstname.doc (example SMITH, Peter.doc)
• If you are submitting more than one abstract then you should copy additional templates for each abstract and name your first document SMITH, Peter1.doc and then the second SMITH, Peter2.doc etc.
• Formatting: Click onto and highlight each line you wish to use and replace it with your own text. Formatting will be automatically applied.

• Abstracts should follow the format described below: (template is set up this way)

first line(s): Title in Bold, Upper Case, Centred and 20pt Times New Roman

next line: Name of presenter should be 20pt below title line, italicised, centred and 12pt Times New Roman.

next line: Post Nominals, Job Title and Address of organisation, centred, 10pt Times New Roman.

next line: Abstract text (as detailed above) should 12pt Times New Roman and be two lines  below the presenter name and affiliation, left-right justified.

Biography: (DUE 24 November, 2006)

Biographies will be used as a basis for your introduction by the session Chair at the Conference and should be no more than 50 words. Please include your current job position and interests as a minimum. Please include your Biography in the space provided in the “Abstract Submission Form” .

You will receive e-mail verification within 1 or 2 days after the receipt of the abstract. If any additional information is required, the ICTC Society will contact you.

Registration: (DUE 26 April, 2007)

Audiovisual Guidelines: (Full Powerpoint DUE 1 June, 2007)

A PowerPoint presentation is the standard format. Older versions of Windows and Mac operating systems can sometimes cause compatibility issues. The abstract submission form asks for details of your operating system and PowerPoint version. Please contact Krys Henshaw if you require additional information.

The following equipment will be provided in all meeting rooms:

• A computer;
• A data projector;
• Screen, and
• A lectern with microphone and chairperson’s table.

No other equipment (including internet connection, overhead projectors, whiteboards or VCRs) will be provided unless requested and agreed to by the Organising Committee.

It is essential that all PowerPoint presentations are e-mailed to krys@ictcsociety.org or posted to PO Box 1380, PALM BEACH Qld 4221 by no later than 1 June 2007. This will ensure that your presentation is checked, loaded into the Conference network and ready for you on arrival. Additionally, it is requested that, as an added precaution, you bring a copy of your presentation with you to the conference on CD/DVD or USB memory stick.

Format of Your Full Paper: (DUE 12 June, 2007)

Click on the Full Paper Template below, save it as a word document (.doc) and then produce your paper from this template.  Simply hightlight each line and replace with the text requested.  This will ensure that all papers are submitted in a uniform manner.  Save the paper using the naming forumula below and then forward by email as an attachment to krys@ictcsociety.org

Naming Formula:

• Your SURNAME, firstname PaperNo.doc (example SMITH, Peter P12.doc)
• If you are submitting more than one abstract then you should copy additional templates for each paper and name each document as above but use the Paper Number allocated to this Paper (example SMITH, Peter P13.doc) etc.

Your paper number was advised to you with your confirmation letter.

    Click here to download the Full Paper Template

The Society will endeavour to post full papers to the web prior to the conference. ICTC2007 conference delegates will be permitted to access the papers on-line via password.

Publishing Agreement:

The ICTC Society will keep your intellectual property secure at all times and only use it for the purpose of promoting the ICTC2007 conference. The Society asks for your guarantee that your presentation will not be offered to any other parties prior to the Conference.

At the Conference:

• The reason your presentation is requested several weeks before the Conference is so that any potential problem areas can be spotted and fixed well before the day. Nothing upsets the audience more than a faulty powerpoint presentation.

• Please meet the chairperson in your meeting room during the break 15 minutes prior to start of your session.

• Please provide your chairperson with 2 questions (preferably printed) that he/she can ask you, should the audience have no questions.

• Please be mindful of your presentation time and do not exceed the time allotted. Your chairperson will indicate to you when your session is nearing an end. .

• Further presenter and chairperson guidelines will be forwarded to you prior to the conference.
  

Conference Support:

If you have any queries, please contact Krys Henshaw, ICTC Society on (+61) 07 5520 4288 or via email at krys@ictcsociety.org .